Travel and Accommodation

Travel Costs

We aim to make CUWiP accessible to everyone. All meals and accommodation during the conference are organized and the costs are met by CUWiP. You do not need to book or arrange accommodation on Friday or Saturday night. Travel to the conference is usually paid for by your home department. In cases where your own department, or other sources, can not cover the cost, there are funds available to provide support travel to CUWiP so no one has to miss out on CUWiP for financial reasons. In order to access those funds, please email here to request travel support before November 5, 2021.  

Travel costs will typically be reimbursed after the conference. Before you book a plane ticket, or any other travel ticket costing more than $100, you must first email the cost and itinerary to this address to receive advance permission prior to incurring the cost. Significant costs which are not pre-approved may not be reimbursed.

Travel Information to Campus

The main conference will be in Sangren Hall at the WMU main campus. All meals will be served in the Bernhard Center on the main campus. Special dietary requirements will be requested and accommodated. Bus service from the hotel to the conference will be provided. Free parking is available on campus – a map of parking options is available here. 

Main conference — Sangren Hall address: 999 Rankin Ave, Kalamazoo, MI 49006

Parking — Free Parking is available behind Sangren Hall in Lot 41.

Meals — Bernhard Center address (building next to Sangren Hall): 1903 W Michigan Ave, Kalamazoo, MI 49008

When making travel plans, please keep in mind that Western Michigan University is in the Eastern Time Zone.

After notification of your acceptance to the conference, you should immediately plan your travel options. We encourage coordination among students from the same institution to minimize travel costs. Please note that it is expected that students obtain travel support from their home institutions.

Major Airports:

Kalamazoo Battle Creek International Airport » 5.6 miles from the campus
Gerald R. Ford International Airport (GRR) » 53.9 miles from the campus

Shuttles will be available to provide transportation from these two major airports to the hotels and/or campus. More information will be posted later.


The main hotels for this conference are:

Holiday Inn Express & Suites Kalamazoo West – 1315 Westgate Dr, Kalamazoo, MI 49009. (269) 447-1700

Comfort Inn Hotel – 739 W Michigan Ave, Kalamazoo, MI 49007. (269) 384-2800

Students should not make their own hotel reservations. You will be assigned a room after you have been accepted to the conference. Roommate requests and further details about room assignments will be addressed during registration.

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